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Privacy Policy

May 2017
Daiwa Office Investment Corporation

Daiwa Office Investment Corporation (Daiwa Office) establishes and complies with privacy policy as follows, and treats personal information and individual number ("Personal Information, etc.") appropriately pursuant to the Act on the Protection of Personal Information, etc.

  • 1. Daiwa Office considers Personal Information, etc. as an individual property, recognizes its appropriate protection as an important responsibility, and complies with the Act on the Protection of Personal Information, the relevant laws and regulations, the guidelines of the relevant ministries and agencies, Daiwa Office's internal rules, and other norms.
  • 2. Daiwa Office will specify the purpose of use of Personal Information, etc., and will not use Personal Information, etc. by exceeding the extent necessary for the accomplishment of the purpose of use of Personal Information, etc. unless when there is a prior consent of the person or it is permitted by laws and regulations.
  • 3. Daiwa Office will acquire Personal Information, etc. to the extent necessary for the accomplishment of the purpose of use in an appropriate and lawful manner.
  • 4. Daiwa Office will appropriately manage with a necessary security measure so that leakage, loss, or the like, regarding Personal Information, etc. may not occur.
  • 5. Daiwa Office will implement a necessary and appropriate supervision for the entrusted company in the case of entrustment of handling of personal data.
  • 6. Daiwa Office will accordingly review this privacy policy with a change of laws and regulations and continuously improve it.
  • 7. Daiwa Office will endeavor to appropriately and promptly respond when there is a request for disclosure, correction, deletion, and discontinuation of use, regarding retained personal data.
  • 8. Daiwa office will endeavor to sincerely and promptly respond to inquiries, requests, and complaints, regarding handling of Personal Information, etc..

<Handling of Personal Information, etc.>

1. Purpose of Use of Personal Information, etc.

Daiwa Office will use the Personal Information, etc. to the extent necessary for the accomplishment of the following purposes:

  • I. To ensure the exercise of the rights of those who own the securities issued by Daiwa Office and fulfill its obligations pursuant to the Act on Investment Trusts and Investment Corporations of Japan (the "Investment Trust Act") and to carry out measures to ensure a smooth relationship among Daiwa Office and its investors
  • II. To prepare and submit reports and other documents in accordance with requirements under the Financial Instruments and Exchange Act, Investment Trust Act, Companies Act and other related laws and regulations where its units are listed and to manage unitholder information
  • III. To respond to inquiries, material requests, etc. concerning issuance of investment corporation bonds, additional issues of investment units and securities issued by Daiwa Office
  • IV. To execute acquisitions, sales, management and leasing of properties and to carry out examination, consideration, etc. concerning such (including identification, credit check, rights relations research, etc.)
  • V. To manage the receipt of rental payments, return of deposits and other operations related to leasing
  • VI. To perform business activities related to IR activities
  • VII. To perform business operations related to officer's personnel affairs.
  • VIII. To conduct research, examination, conclusion, performance, administration and administrative circular of the agreement in connection with the business transactions of Daiwa Office
  • IX. To perform business operations related or incidental to the businesses set forth in the previous items; and
  • X. To provide Personal Information, etc. to third parties within the necessary scope for achieving the purposes of use set forth in the previous items

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2. Appropriate Acquisition of Personal Information, etc.

Daiwa Office will acquire Personal Information, etc. to the extent necessary for the business. Moreover, Daiwa Office will not obtain, use, or provide to any third parties any sensitive information (including, special care-required personal information and information concerning membership of any labor unions, family origin, registered domicile, medical or health care record, etc.), except as permitted by laws and regulations.

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3. Appropriate Management of Personal Information, etc.

Daiwa Office will appropriately manage with a necessary security measure so that leakage, loss, alteration, improper access or the like regarding Personal Information, etc. may not occur.

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4. Provision of Personal Data to Third Parties

Daiwa Office will not disclose and provide personal data to a third party, without obtaining in advance a principal’s consent, for reasons other than following the designations of laws and ordinances and entrusting personal data, but to the extent necessary for achieving the purposes of use.

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5. Entrustment of Handling of Personal Data

Daiwa Office may entrust all or a part of the business to the extent necessary for the accomplishment of the purposes of use and provide the necessary personal data in such cases below and so on. In the case of entrustment, Daiwa Office will supervise the entity entrusted by it with necessary and adequate care, including supervision of any entity entrusted by the entity entrusted by Daiwa Office.

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6. Disclosure, Correction, Deletion, Discontinuation of Use, Etc. of Personal Data

When the disclosure, correction, deletion, discontinuation of use or the like ("disclosure etc.") regarding retained personal data are asked by the person himself/herself or his/her agent, the Company will respond in writing within a reasonable period and to a reasonable extent except for the case where, based on laws and regulations, disclosure etc. is not required, after confirming that it is a request from the person himself/herself. Please contact the relevant contact list as directed below.

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7. Inquiry, Request, Complaint, Etc. About Handling of Personal Information, etc.

Daiwa Office will endeavor to sincerely and promptly respond to inquiries, requests, complaints, regarding handling of Personal Information, etc.. About an inquiry about handling of Personal Information, etc., please contact the below "Customer service representative" of the Daiwa Real Estate Asset Management Co. Ltd., the asset management company to which Daiwa Office entrusts the management of its assets. Moreover, inquiries concerning Personal Information, etc. recorded in the unitholders' register, please contact the below "Contacts for Personal Information, etc. related matters" of the manager of unitholder registry, etc. of Daiwa Office.

[ Reception counter for an inquiry etc. ]

  • 1. Personal Information, etc. recorded in the unitholders' register

Contacts for Personal Information, etc. related matters

Transfer Agency Department of Sumitomo Mitsui Trust Bank, Limited

Phone : 0120-782-031 (toll-free in Japan) Reception : 9:00-17:00 (excluding Saturdays, Sundays, holidays and New Year's holidays)
  • 2. Personal Information, etc. other than "1." Above

Customer service representative

Asset management company Daiwa Real Estate Asset Management Co. Ltd.

Phone : +81-3-6215-9500 Reception : 9:00-17:00 (excluding Saturdays, Sundays, holidays and New Year's holidays)

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